CLUB TEAM MANAGER – Role Description
Why do swimming clubs need a Team Manager?
If your club competes in a league, enters and travels to open meets / Championships as a team or organises any other group activity you need someone willing and capable to ensure that all the necessary arrangements for that activity are in place. You need a Team Manager.
The appointed Team Manager does not have to carry the load of making all the arrangements for an event - an essential part of the role is to delegate, where appropriate, whilst still ensuring that everything necessary is adequately covered.
What tasks are covered by a Team Manager?
- Work in partnership with the Club Coach on all aspects of the event.
- Make all arrangements for travel and, if appropriate, accommodation.
- Obtain as many details as possible about the event and make available to team members
- By an assessment of the risks involved put in place procedures that will make all activities as safe as possible for all the participants.
- Ensure the athletes and team staff have been selected and informed
- Check they are all available and if not that reserves have been notified.
- Ensure all the team have been entered into the event
- Make sure ALL team members have written details of the arrangements for the event including; details of the event, assembly, travel arrangements, accommodation (if necessary – including address and contact number) what to bring, what will be provided, who to contact for more information, where team will return to after event etc.
- Deal with any problems as (or preferably before) they happen:- ahead of, during and after the event
- Make sure that contact details are available for all team members for emergency use during the event
- Keep records to help in planning future events
- Check, double check and check again all arrangements.
What support can Swim Wales offer Club Team Managers?
- Basic Team Manager Training courses in 2 modules
- Team Manager Manual
- Electronic updates, when available for, manual
- Information about other relevant courses
- Access to experienced Swim Wales Team Managers for advice
- Opportunity to gain experience of working with Regional and National Swim Wales teams
CLUB TEAM MANAGER – PERSON SPECIFICATION
Personal attributes required of a Team Manager
- Responsible and trustworthy
- Effective organiser with an attention to detail
- An effective communicator and negotiator
- Proven record keeping abilities
- Open minded with a sense of humour
- Able to make decisions. Be persuasive and assertive - make things happen. The ability to think on your feet
- Able to think ahead and remain calm and controlled in challenging situations
- Friendly and approachable
Training available from Swim Wales
- Swim Wales Team Manager Training
i) Module 1 Local Competitions
ii) Module 2 Overnights Stays and Travel Abroad
- Advice and support
- Opportunity to gain experience with Regional and National squads
Requirements to become a Club Team Manager
- Registered club member
- Attend Swim Wales Team Manager Training – Module 1
- CRB Checked
- Have attended accredited Safeguarding Children Course
Additional knowledge recommended to Club Team Managers
- IT and computer skills
- Understanding of swimming procedures (appeals etc.)
- Knowledge of first aid
Personal skills that good Club Team Managers develop
- Understanding of the needs of both athletes and team staff
- Ability to delegate and develop support mechanisms
- Ability to supervise and develop others
- An adaptable and flexible approach
- Confidence
